Privacy Notice – Job Applicant

Lifeways Group understand that the privacy and security of your information is important.  This notice is to inform you what data we hold about you and why, what we do with that data, and informs you of your rights regarding the personal information we hold under current data protection law.

Who we are

Lifeways, registered at No 2. The Square, Birchwood Boulevard, Warrington, WA3 7QY is the Data Controller of the information covered by this privacy notice.  Hireserve, our third-party provider of this recruitment management software is the Data Processor.

Lifeways Group is a responsible and ethical employer. We regard the lawful and fair treatment of personal data as very important to maintaining confidence between you and us.

What information we hold and why

Lifeways Group will collect and process personal data related to your job application without which we will be unable to process the application. Personal data we process includes:

• Your name, home address, email address and/or phone numbers;

• Your date of birth, marital status, nationality and National Insurance number (where you provide this to us);

• Your CV or other documents or information provided by you;
• Right to Work Documentation, such as a copy of your passport;
• Information needed for compliance and risk management, such as background check reports, DBS/PVG checks.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

• We have a legal obligation.
• We have a legitimate interest.

 

Where we obtained your information

Lifeways Group will obtain data directly from you (for example, through our website, the telephone or by email) as well as through third parties such as recruitment agencies or job boards. 

We may also obtain it from public profiles available online such as LinkedIn.

Profiling

No automated profiling or decision-making on data subjects will take place.

What we do with the data

Information provided to Lifeways Group in the process of forming this relationship will only be used in connection with the recruitment process.  We process your personal data listed above for the following purposes in accordance with our legitimate interest:

• to enable us to comply with our legal and regulatory obligations;
• to make recruitment decisions, including background and reference checking;
• to monitor equal opportunities;
• to comply with the duty to make reasonable adjustments for disabled job applicants and with our disability discrimination obligations;
• to prevent and detect fraud and other wrongdoing; and
• to establish, exercise or defend our legal rights;

Who we share the data with

Your details may be passed onto third parties, but that is not for any purposes other than the purposes mentioned above.  

Categories of third parties are as follows:

• We may engage third parties to help carry out services or functions on our behalf.  For example, criminal bureau checking services, medical questionnaires, psychometric evaluation or skill tests forming part of the recruitment process;
• We may disclose your personal information to government bodies and law enforcement agencies to comply with any legal obligations, or to protect the rights, property or safety of our staff, our company or others.

What if you fail to provide personal information?

If you fail to provide certain personal information when requested, we may not be able to process your job application properly or at all, we may not be able to enter into a contract with you, or we may be prevented from complying with our legal obligations.

Transfer outside of the EEA

We do not send your data outside of the EEA.

How long we keep your data

All personal data held by Lifeways Group about you in connection with this application will be deleted 12 months after you have submitted your application unless either:

a)    the law requires us to hold it for longer in which case we will hold it for the period the law requires; or

b)    your application is successful in which case we will hold your personal data as an employee of Lifeways Group in relation to our employee record data retention policy; or

c)    if you have consented to Lifeways Group keeping your personal information on file, in case there are future suitable employment opportunities with us, Lifeways Group will hold your personal information for a further 12 months after the end of the relevant recruitment exercise, or until you withdraw your consent if earlier.

Your data protection rights

Under data protection law, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal information.
• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

Should you wish to invoke any of your rights, or have any queries about the information we hold about you, please contact:

Email:    dpo@lifeways.co.uk

Post:       Data Protection Officer, The Lifeways Group, No 2. The Square, Birchwood Boulevard, Warrington, WA3 7QY

 

Your right to complain

If you have a complaint about our use of your information, you can contact the Information Commissioner’s Office (ICO) via their website at www.ico.org.uk or write to them at:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF